5 Real-Time Tools for Effective Remote Team Collaboration
Team Collaboration Toolkit
Facilitating the quality of work and accomplishing tasks that require team collaboration can be tricky when your team isn’t in a centralized location. To communicate effectively you need the right team collaboration tools in place, otherwise, it can result in chaos.
Nowadays, there are so many team collaboration tools to choose from that it can be difficult to settle on the right one. As a small or mid-sized company, monetary constraints might keep you from spending additional capital on mainstream collaboration tools. When budget doesn’t allow for multiple tools it’s essential you pick the right ones that can motivate your team towards the same goal.
Team collaboration, communication, and productivity we believe are the perfect blend. Like a well-oiled machine, they need to work together so that your team can work together towards the same goal. To jumpstart your team on the right note, consider testing out these tools.
You may have heard of Zoom recently, and it’s not surprising. The landscape in which we communicate with customers and our internal teams are rapidly changing. Zoom is simple to navigate and it has all of the features that you need for prospecting new customer’s, conference calls or your daily standup call. If you are looking for ways to ways to communicate effectively here are a few reasons why Zoom should be your virtual meetinghouse.
- Perfect for Sales Pitches – Just because your customers are a plane ride away, doesn’t mean you can’t give them a first-class experience. Let your customer’s see your product firsthand, with screen sharing options.
- Conference Calls – dial in and listen without being glued to your computer screen. Download the app to your favorite smartphone so that you don’t miss a minute of the meeting.
- Video Meetings – interact with your team via video – great, for your daily stand-up.
Why we love Zoom? Frankly, it works. Plain and simple. Unlike other platforms, where video connection can be spotty and the screen sharing disconnects you can even use it from thousands of miles up in the sky. Yep, that’s right. Zoom is airplane compatible. We can fully attest, we’ve tried it and it works. How’s that for upping your communication and productivity game?
What if we told you we found a way to communicate effectively with your remote team that decreases the amount of time you spend texting and emailing? Voxer takes communication to the next level by added instant voice communication. Yes, we’re talking about an audio messaging app! It includes the same benefits of the traditional modes of communication that you love such as texts, videos, and even gifs but with voice messaging capabilities.
If you haven’t given an audio messaging app a try, its easy to implement and your team will immediately see its the benefits. Texting and emails can often lead to miscommunication and are inefficient. By sending quick audio messages you can make sure everyone is clear. You’ll never be kept hanging or wondering if your email was read – with read receipts.
Messages can be sent of Wi-Fi or data networks across the world. Voxer is compatible with headsets and Bluetooth. So, if you don’t want to disturb or let those around you overhear your messages, you can listen in with the assurance that your messages are private.
Voxer is particularly great if you have a contract worker or an on-demand team where turnover is common. Voxer Business allows company admins to add and remove users at their leisure. As a Manager, you can create usernames and divvy out passwords (no email needed) providing administrative controls that most messaging apps lack.
Communication and productivity go hand and hand. Outfit your team with the right communication tool so that you can maximize team collaboration.
Remote team collaborative can be a tad bit tricky for design teams to complete a project. Figma has been a godsent for team collaboration. If you haven’t heard of Figma, it’s a web-based application similar to Sketch. Simple to use, it offers an online tutorial to get you up and running regardless if you are brand new to design or a pro.
Share feedback, make comment, and edit content. All revisions are updated instantaneously.
Figma allows for multi-person editing, which is great when on a last-minute deadline. Additionally, you can also save styles so you don’t need to remember the hex code for your company colors. They are saved and stored, so you won’t even have to explain what a hex code is to your non-designer friends.
With so many sites, who can remember every password? Recalling hundreds of unique passwords tasks mastery that many of us lack. We don’t need to tell you about the rise in cybercrime over the last decade, and recallings those 12 character passwords can give anyone a headache. Worry-free, with LastPass. Store all of your usernames and passwords within a single login.
What we like about LastPass:
- Share usernames and passwords with all members of your business. This is great if you have a single login for one site and share it amongst several people. Ever get locked out of an account because someone on your team changed a password and doesn’t relay the memo? You can automatically update the password for all, so no one will be confused.
- Passwords can be private or viewable by others.
- Extra security – Google Authenticator enablement. Great if used on a shared smart device or desktop.
- Password recovery – give a trusted person access to your LastPass. Having a master password can be frightening, especially if you are forgetful. When logging into your LastPass at work your manager can have access to your LastPass account for the emergency reset.
Time is a valuable resource so try not to overcomplicate things. That is why you need a tool that organizes your team’s tasks all in one place so that you can cut down on your workload. If you haven’t heard of Asana, it’s a team collaboration and project management tool that is applicable for most businesses. The intuitive interface makes it user-friendly to web users of all ages.
Tasks pile up quickly, and divvying out tasks can seem like a balancing act. With Asana, create tasks in lists or boards where you can easily list tasks and drag and drop them as you progress through the entire lifecycle of a project. Assign due dates when in a time crunch and have team members “follow” the project everyone. When a milestone is completed your entire team will be alerted.
If you are finding communication and productivity to be a balancing act and have limited resources, you may want to think of ways that you can organize all tasks at hand by implementing Asana.
Communication and Productivity Tools Enhance Team Collaboration
Adding these tools into your back pocket, will not only improve your team’s strength and streamline their workflow but it will make team collaboration a breeze. No matter, what tools you choose to implement you currently do not have a shortage of options to choose from. You’ll want to make sure you do your research before implementing.
We think these team collaboration tools are the cream of the crop, so give em a try and see for yourself.